Minutes to the Meetins of Middleton on the Wolds Readinq Room Committee held on 29th August 2019 at the Reading Rooms. 7 Front Street, Middleton on the Wolds Present: J Eastwood; Mike Kelly; J Fisher; Alison Wilson-Dodd; K Bentley; Sandra Morrison RR/l Apologies: None RRl2 Mike Kelly was nominated as chairman of the Committee RR/3 Sandra Morrison was nominated as Treasurer of the Committee RR/4 The position of Secretary of the Committee is still vacant RR/5 Kath Bentley was nominated as Booking Secretary of the Committee RR/6 ffre Hire terms and conditions and booking form were approved as attached RR/7 The RR have been added to the Parish Council lnsurance Policy and as such all meetings will be minuted and the accounts will form part of the Parish Council Finances. The Parish Council Health & Safety Policy was adopted. lt was agreed that Sandra would write a Fire Procedure policy with Alison Wilson-Dodd and John Fisher as the emergency contacts. RR/8 lt was agreed that the hourly rate be kept at f8 per hour, to be reviewed in 6mths. 4hrs will be charged at f25 and a full day f50, Charges for polling day f200 RR/9 Payment of lnvoice from Spic & Span for cleaning services for August f36 was approved. Basic job description to be drawn up RR/10 All committee members will be key holders. Still some keys to return from previous committee. List Attached RR/ll lt was agreed that existing user groups should be written to, re change of management committee and new structuring RR/12 lt was agreed to put a regular notice in the Driffield & Wolds Paper as well as in the Middleton Messenger as ways of attracting new user groups and committee members. John Fisher to create a face book page. Minutes to the meeting of the Reading Rooms committee held on 29th August 2019 at the Reading Rooms Middleton on the Wolds page 1 RR/13 lt was agreed that fund raising events will be staged on 23'd November 10-1 Table Top Sale of toys and 6th December refreshments and festive music following the Christmas Light switch on. RR/14 lt was agreed that Sandra should ask for a break down on the quote received for painting of the RR and a start date. Funding to be obtained. RRl15 lt was agreed that going forward monthly meetings will be held on the last Tuesday of each month. ln the absence of a secretary Sandra will prepare the agenda, but not necessarily attend the meetings. Meeting closed 8.30pm Agreed as a true record Signed Chairman Date Minutes to the meeting of the Reading Rooms Committee held on 29th August 2019 at the Reading Rooms Middleton on lhe Wolds Page 2